HFIA Communiqué 44

The Newsletter of the HF Industry Association (HFIA)

June 30^th, 2004

Invitation - Summer 2004 HFIA Meeting

It is time to start thinking about the August 2004 meeting. The next High Frequency Industry Association (HFIA) meeting will be held in The Hague, Netherlands (NL) on Thursday, August 26^th, 2004^{^[1]}. The conference will begin at 9:00AM CET (1 hour ahead of GMT) to allow for access badging and introductions. The HFIA meeting will be held at the following location:

NATO C3 Agency – Main Conference Room

Oude Waalsdorperweg 61

The Hague, Netherlands, Europe

(http://www.nc3a.nato.int)

Your attendance at this HFIA conference would be warmly welcomed as we engage in discussions on significant progress toward implementing the new U.S., ITU, IETF and NATO standards related to HF for ALE, High-Speed Modems, Link Management, GPS Organized Link/Data Controls, I.T. System Interfaces, Digital Voice and Data Security. Equipment is commercially available which implement many of these standards. These new standards collectively form the basis for the next generation of HF radio systems offering higher data rates, unprecedented communications reliability, and a true HF networking capability.

We are looking to put together an interesting agenda, which will include presentations and discussions on these and other important developments in the HF industry. This meeting will provide useful information on these venues as well as any new topics that someone may wish raise to both industry and government representatives.

The agenda topics covered will include, but are not limited to:

· April 2004 member survey (HF technology development/utilization) results

· Release or advances in HF Communication Specification and Standards

· Reports on HFIA Subcommittees on Interoperability & Standard HF Simulator Design

· Information on HF Projects in High Data Rates, Digital Voice, Network Management Protocols

We are currently looking for more presentations to fill the agenda. If you have a presentation that you would like to give or equipment that you would like to demonstrate, send Bob Baker (HFIA Secretary) or myself a short email so that we may ensure that it is placed on the agenda. A final agenda must be distributed no later than August 13^th, 2004, so please register your presentation before that deadline. Presentations at this event can qualify for college credits at many universities and as continuing professional development with the Project Management Institute (PMI) certification/recertification.

Registration with the NC3A administrative office is mandatory prior to attendance. The closing date for receipt of applications to the NC3A offices is 13 August 2004. Forms for registry and application for bringing electronic equipment (including memory devices) into the facility are attached. Directional guidance will be sent out on the 14^th of August to those attending.

A block of rooms has been pre-booked at the Badhotel-Scheveningen, Golden Tulip- Bel Air Hotel, Kurhaus, and Crowne Plaza Promenade for our conference at preferential rates. Other hotels are also available. Please note the transport to/from NC3A from the Bel Air Hotel. The location information and rates are appended to the end of this invitation. Hotel reservations should be requested directly to Ms Tineke Lakwijk at the following e-mail address: (tineke.lakwijk@nc3a.nato.int) to accept this gracious arrangement.

HFIA Website

Additional information about HFIA, including the initial announcement for this meeting, past meeting agendas, attendance lists, and presentations can be found on the HFIA website at http://www.hfindustry.com/.

Further Information

For further information please contact:

James Mahan Bob Baker

HFIA President HFIA Secretary

SAIC DRS Communications

45472 Holiday Drive 1200 East Mermaid Drive

Washington D.C. 20166, USA Wyndmoor, PA 19038, USA

Tel: (703) 925-4331 Tel: (215) 242-7284

e-mail: james.l.Mahan@saic.com e-mail: baker@drs-fsc-comm.com

HFIA/ICM Meeting

25-26 August 2004

The Hague, Netherlands

ADMINISTRATIVE INFORMATION

The closing date for receipt of applications is 13 August 2004 but earlier registration is advised.

· REGISTRATION FORM:

Hotel Accommodation

Hotel reservations should be requested directly to Ms Tineke Lakwijk. Please indicate your requirements on the registration form and provide credit card details. Be especially careful when printing credit card numbers and expiration date to ensure that the numbers are fully legible. Moreover ensure that your card is valid for mail transactions and complete the authorisation part on the registration form.

Please note: If you make your own hotel arrangements, you are not entitled to NC3A discount.

Authorisation: Please complete the authorisation part on the registration form. Entry to the meeting will not be granted to anyone not having submitted such a form.

Transport: Transportation will not be provided. For those who will arrive:

By air: At Schiphol (Amsterdam) Airport, please be advised that from below the airport terminal there is an excellent train service direct to Central Station (CS) in The Hague.

By train: All national and international trains with destination The Hague will take you to the Central Station (CS) or Hollands Spoor (HS). From Amsterdam Airport (Schiphol) a train leaves every 15 minutes for The Hague. Trains to CS are direct, trains to HS require a change in Leiden.

By car: If you plan on using a hire car, road directions can be found on one of the Agency web pages: http://www.nc3a.nato.int/graphics/009-col.gif.

Currency:

Restaurant facilities are available for pay-as-you-go lunch. Please be aware that there is no money-changing facility at the Agency, so you are strongly advised to bring cash in Euros with you.

· SECURITY CLEARANCE CERTIFICATE:

All participants need to have been cleared for access to information classified up to and including NATO Restricted.

Long-term visit clearances are no longer accepted by NC3A (EXCEPT THOSE SUBMITTED TO USRADCO). (Note: Visitors who have already submitted a long-term clearance for 2004 should resubmit their clearances as indicated below.)

Reciprocal agreements exist between NC3A and NATO Headquarters, SHAPE, AFNORTH, AFSOUTH and AIRNORTH. Those presenting their security passes (i.e. NOT identity cards) at check-in will be given unescorted access to NC3A.

Delegates who do not meet the above criteria should request a Visit Clearance through their National Security Authority. Only those with valid clearances will be admitted. The presentation of a passport as identification is mandatory.

Entry to NC3A will be denied to anyone not having complied with these conditions.

US Military and Civil Servants

US Military and Civil Servants should fax clearance details directly to USRADCO at NC3A-NL (011-31-70-374-3919) and US Industry must send clearance to USRADCO via Defense Security Service Operations Center (DSSOCC)(the former DISCO), Columbus, Ohio, USA, tel (614) 827-1650, fax (614) 827 1651.

· SOCIAL EVENTS:

To complement the technical side of the meeting a no-host dinner is planned in a local restaurant in The Hague. This event will be for meeting participants and their spouses. Please indicate on the registration form if you plan on attending. The date to be advised.

· dress code:

Working dress should be worn during the meeting. For the social events, civilian clothes.

· meeting location:

The meeting will be held in the Main Conference Room at NC3A, Oude Waalsdorperweg 61, The Hague.

· The Points of Contact at the NATO C3 Agency:

Ms Tineke Lakwijk, P.O. Box 174, 2501 CD The Hague, The Netherlands, Tel.: +31-70-374 3022 (IVSN: 257-3022), Fax: +31-70-374-3029, or tineke.lakwijk@nc3a.nato.int

If you need to be contacted during the meeting messages may be left with the Project Assistant:
Miss Margaret Wood (Tel: +31-70-374-3055, Fax: +31 70 374 3049 or

e-mail: Margaret.wood@nc3a.nato.int

HFIA/ICM Meeting

25-26 August 2004

REGISTRATION FORM

Please note: The Registration form should be submitted to NC3A for registration purposes, even if hotel accommodation is NOT required.

SUBMIT TO : Mrs T. Lakwijk, NATO C3 Agency, P.O. Box 174, 2501 CD The Hague, NL

TELEPHONE NO. : +31 70 374 3022

TELEFAX NO. : +31 70 374 3029

EMAIL ADDRESS : Tineke.Lakwijk@nc3a.nato.int

TITLE

INITIALS

SURNAME

ORGANIZATION

POSTAL ADDRESS

TELEPHONE NO.

TELEFAX NO.

EMAIL ADDRESS

NO ACCOMMODATION WILL BE ARRANGED UNLESS THIS SECTION IS COMPLETE.

A CREDIT CARD NUMBER IS REQUIRED.

HOTEL

ARRIVAL DATE

SINGLE/DOUBLE

DEPARTURE DATE

SPOUSE

DC / MC / VISA / AMEX

EXPIRY DATE

REMARKS

The undersigned takes to bear the responsibility for any compensation claimed by the hotel in the event of non-appearance of the person on whose behalf this reservation is made.

SIGNATURE

DATE

PLEASE RETURN THIS FORM DULY COMPLETED AND SIGNED TO Mrs. lakwijk

not later than 13 August 2004

HFIA/ICM Meeting

25-26 August 2004

ACCESS PASS FOR ELECTRONIC EQUIPMENT

SUBMIT TO : Mrs T. Lakwijk, NATO C3 Agency, P.O. Box 174, 2501 CD The Hague, NL

TELEPHONE NO. : +31 70 374 3022

TELEFAX NO. : +31 70 374 3029

EMAIL ADDRESS : Tineke.Lakwijk@nc3a.nato.int

This form allows use of the equipment within the NC3A building provided that:

· the equipment will be used as stand-alone;

· the use of the equipment is approved by the chairman (when participating in a conference);

· the equipment will be used in support of official work;

· the highest classification on the equipment is “NATO RESTRICTED”;

· this form is completed by the Security Officer of your agency.

This is to certify that the below mentioned person needs to bring in the following equipment for official work at NC3A:

NAME:___________________________________________________________________

ID-CARD NR______________________________________________________________

TYPE OF EQUIPMENT:

laptop/ notebook/personal organiser/ other* _______________________________________

MAKE:___________________________________________________________________

SERIAL NUMBER:_________________________________________________________

DATE(S) OF VISIT:________________________________________________________

CLASSIFICATION:

Not classified / NATO Unclassified / NATO Restricted*

POINT OF CONTACT AT NC3A:_____________________________________________

Date :

Signature :

Name authorising officer :

*delete as appropriate

REQUEST FOR VISIT

Page 1 of 2

ADMINISTRATIVE DATA

1. Requestor: Date:

To: Visit ID:

REQUESTING GOVERNMENT AGENCY OR INDUSTRIAL FACILITY

2. Name:

Postal Address:

FAX NR : TELEPHONE NR:

POINT OF CONTACT:

GOVERNMENT AGENCY OR INDUSTRIAL FACILITY TO BE VISITED

3. NAME: NATO C3 AGENCY

ADDRESS: POSTBOX 174 (OUDE WAALSDORPERWEG 61)

2501 CD THE HAGUE, THE NETHERLANDS

FAX NR: +31 70 374 3229 or 3029 TELEPHONE NR: +31 70 374 3221

POINT OF CONTACT: EPPO WIGBOLDUS, SECURITY OFFICE

4. DATES OF VISIT:

5. TYPE OF VISIT: (SELECT ONE FROM EACH COLUMN)

( ) GOVERNMENT INITIATIVE

( ) INITIATED BY REQUESTING AGENCY OR FACILITY

( ) COMMERCIAL INITIATIVE

( x) BY INVITATION OF THE FACILITY TO BE VISITED

6. SUBJECT TO BE DISCUSSED / JUSTIFICATION

HFIA/ICM Meeting – 25-26 August 2004

7. ANTICIPATED LEVEL OF CLASSIFIED INFORMATION TO BE INVOLVED:

8. IS THE VISIT PERTINENT TO : (SPECIFY)

A SPECIFIC EQUIPMENT OR WEAPON SYSTEM ( )

FOREIGN MILITARY SALES OR EXPORT LICENCE ( )

A PROGRAMME OR AGREEMENT ( )

A DEFENCE ACQUISITION PROCESS ( )

OTHER (X) Conference

REQUEST FOR VISIT

Page 2 of 2

PARTICULARS FOR VISITORS

NAME:

DATE OF BIRTH: …./…./….

PLACE OF BIRTH:

NATIONALITY:

SECURITY CLEARANCE: ID/PP NR.

POSITION:

COMPANY / AGENCY:

NAME:

DATE OF BIRTH: …./…./….

PLACE OF BIRTH:

NATIONALITY:

SECURITY CLEARANCE: ID/PP NR.

POSITION:

COMPANY / AGENCY:

(FOR GROUPS ATTACH LIST IN FORMAT SHOWN ABOVE)

THE SECURITY OFFICER OF THE REQUESTING GOVERNMENT AGENCY OR INDUSTRIAL FACILITY

10.

NAME: TELEPHONE NR

SIGNATURE:

CERTIFICATION OF SECURITY CLEARANCE

11.

NAME:

ADDRESS: STAMP:

TELEPHONE:

SIGNATURE: (Optional)

REQUESTING NATIONAL SECURITY AUTHORITY

12.

NAME:

ADDRESS: STAMP:

TELEPHONE:

SIGNATURE: (Optional)

REMARKS

13.

NATIONAL AGENCIES AND MAJOR NATO COMMANDS

CONCERNED WITH INTERNAL

VISIT CONTROL PROCEDURES

ADMINISTRATIVE DATA

REQUESTING GOVERNMENT AGENCY OR INDUSTRIAL FACILITY

GOVERNMENT AGENCY OR INDUSTRIAL FACILITY TO BE VISITED

PARTICULARS FOR VISITORS

CERTIFICATION OF SECURITY CLEARANCE

REQUESTING NATIONAL SECURITY AUTHORITY

REMARKS

BELGIUM

CANADA

CZECH REPUBLIC

Fax: (420).2.2432.4701

DENMARK

FRANCE

GERMANY

GREECE